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Candidate privacy notice

Last updated September 29, 2026

This notice explains how we collect, use, share and protect personal information about people who apply for a role on this site. The employer is the company named on the role: Lexpoint Inc. or Immigratic Visa Services. In this notice, "we", "us" and "our" mean that company. Lexpoint Inc. runs this site and the hiring system for both companies.

Our general privacy policy at lexpoint.io/privacy applies to anything this notice does not cover. If the two differ, this notice applies to your application.

1. What we collect

What you give us:

  • your name, email address and, if you choose, your phone number;
  • where you live now (country, and town or city);
  • whether you are legally entitled to work in Canada;
  • your resume and your answers to the questions on the role;
  • an accommodation request, if you make one;
  • anything else you choose to send us during the process.

What we get from others, where the law allows or with your consent: information from references you name, public registers (for example, to confirm a professional licence) and, only with your separate consent later in the process, background or credential checks.

Technical information: a security check by Cloudflare Turnstile, a one-way hash of your IP address and email used only to limit repeated submissions, and the standard logs our hosting providers keep for security and reliability (such as IP address, browser type and time). This site sets no cookies of its own and runs no analytics or advertising trackers.

Please do not send your Social Insurance Number, health information, date of birth, photos, identity or immigration documents, or information about other people, unless we ask for something specific later in the process. We do not ask about citizenship, immigration status or place of origin when you apply.

2. How we use it

  • to review your application for the role you applied to, and to contact you about it;
  • to arrange interviews and any accommodation you ask for;
  • to verify what you tell us, such as a professional licence;
  • to protect this site and our hiring process from fraud and abuse;
  • to meet our legal obligations, and to establish, exercise or defend legal claims.

We do not use your application for marketing, we do not sell it, and we do not add you to a talent pool unless you separately agree to that.

3. AI and automated decisions

Each role says whether we use artificial intelligence to screen, assess or select applicants. Where a role says we do not, a person reviews every application. We do not make hiring decisions about you by automated means alone.

4. Your consent

By submitting an application, you consent to the collection, use and sharing of your information as this notice describes. You can withdraw your consent at any time by emailing privacy@lexpoint.io, subject to legal requirements. If you withdraw it, we can no longer consider your application.

5. Who sees it

  • The people hiring for the role, at the company named on it and at Lexpoint Inc., which runs the hiring system. A reviewer with a personal connection to you steps back and no longer sees your application.
  • Service providers acting for us, under contracts that require them to protect your information and use it only to provide their service: our database and file storage (in Canada), Cloudflare for the security check, and the services we use to email you. Some providers may process information outside Canada, where it can be subject to the laws of that country.
  • Others, only where the law requires or allows it, for example to respond to a court order, to protect the rights and safety of people or of our companies, or as part of a merger, acquisition or sale of a business, under confidentiality obligations.

6. How we protect it

Your information is stored in Canada, encrypted in transit and at rest. Access is limited to the people who need it for the role, links to resumes expire after a minute, and access to resumes is logged. No system is perfectly secure, so we cannot guarantee absolute security. If a breach creates a real risk of significant harm to you, we will notify you and the Privacy Commissioner of Canada as the law requires.

7. How long we keep it

We keep your application for 18 months after we decide on it, then delete or anonymize it. We keep it longer only where the law requires it or where it is needed for a complaint or legal claim. If you are hired, the parts we need become part of your employee record.

8. Your rights

You can ask to see the personal information we hold about you, ask us to correct it, or withdraw your application. Email privacy@lexpoint.io. We may need to confirm your identity first, and we will answer within 30 days. If you are not satisfied with our answer, you can contact the Office of the Privacy Commissioner of Canada or the privacy regulator in your province.

9. About applying

  • Applying does not create a job offer, an employment relationship or a promise of an interview. We may change, pause, fill or withdraw a role at any time.
  • Offers of employment are made only in writing and signed by an authorized person.
  • Please make sure what you send is accurate and complete. False or misleading information may end your application or, if discovered later, your employment.
  • If we interview you, we aim to tell you whether a hiring decision has been made within 45 days of your last interview.
  • We never charge candidates a fee and never ask for payment or banking details to apply, and we only email from @lexpoint.io or @immigratic.ca. If you receive a suspicious message that uses our name, report it to privacy@lexpoint.io.

10. Contact

Questions about this notice go to our Privacy Officer at privacy@lexpoint.io.

11. Changes to this notice

We may update this notice. The date at the top shows the latest version, and the version you agreed to is recorded with your application.